SCHOOL OF ARTS AND SCIENCES
Department Chairs Meeting
Minutes
Tuesday, September 21, 2004
PRESENT: Stephen Adair, Paul Altieri, Ali Antar, Louis Auld,
Cassandra Broadus-Garcia, Joan Calvert, Stephen Cox, Tim Craine, Gil Gigliotti,
Lani Johnson, Kristine Larsen, Joseph McKeon, Serafin Mendez-Mendez, John
Mitrano, Ki-Tai Pae, Michael Park, Susan Pease, Paul Petterson, Ruth Rollin,
Richard Roth, Timothy Shine, Brian Sommers, Susan Vial, Robert Wolff
EXCUSED: Frank Donis, Pam Perry
GUEST SPEAKER:
Dr. Ellen Whitford, Acting
Vice President for Academic Affairs
FACULTY SENATE
REPRESENTATIVES:
Tim Craine and Mike Park will
serve as representatives; and Gil Gigliotti and Paul Petterson will serve as
alternates for the Faculty Senate Committee.
The School of Business reorganization
proposal was distributed at the meeting. Susan Pease discussed some of the
proposal issues that may affect Arts & Sciences. Susan asked department
chairs to review the proposal in further detail and bring up concerns to our
faculty senate representatives. Paul Altieri recommended having the Planning
and Budget Committee review the plan before it is sent to the senate.
STAFF COUNSELOR IN ARTS
& SCIENCES:
Susan Pease announced that
our request to hire a staff counselor on an emergency appointment basis has
been approved. We would like the new person to start on October 1, 2004. The
counselor position will assist students with probations, dismissals, course
substitutions, etc. A full search will be conducted next year.
REASSIGNED TIME FOR
RESEARCH:
Susan Pease discussed that Arts
& Sciences is given 57 hours of reassigned time to distribute to faculty each
semester. Susan would like three faculty members to serve on the committee to
review the requests. Rick Roth recommended that the committee consist of three
members representing arts/humanities, social sciences, and natural sciences. The
majority agreed that preference should be given to junior faculty.
SEARCHES:
Susan Pease discussed that we
presently have many faculty hired on emergency lines because of the large group
of faculty who retired. The timeline of the search process is an important
issue that is being watched closely by Interim President Aebersold. He would
like all lines to be approved by April 1st,
2005.
Susan recommended not ranking
candidates on the AAP forms in the event that you need to select a different
candidate from the list of finalists.
BUDGET:
Paul Altieri presented Brian
Sommers with the Budget Manager of the Year Award for 2003/04.
Travel Funds – If faculty are
requesting extra travel funds from Arts & Sciences, they should attach a
note or contact Paul Altieri directly.
Space and Renovations – Since
Paul is on the Facilities Planning Committee, please discuss any space and renovation
plans with him first.
Budget – Paul explained that
not all department funds were spent last fiscal year. Due to this, Arts &
Sciences needed to give money back that was not used. Please try to use your
funds this fiscal year to buy the items you need so that we do not give money
back. Paul would like to meet with department secretaries, during the winter
break, to help explain Banner budget balances and other issues.
New Computers - Arts &
Sciences has been approved to receive new computers starting this fall
semester. Paul will ask Amy Magno to forward a list of computers presently
located in each of the academic departments in Arts & Sciences. Reminder -
If you have new faculty coming in, let Amy know as soon as possible so she may arrange
for a new or replacement computer to be in place upon their arrival.
Arts & Sciences Website –
Please send Paul any information that you would like to share regarding your
department’s accomplishments or new facility information, etc. This
information will be added to the Arts & Sciences webpage.
DEC:
Susan requested help with the
promotion and tenure process. Please have the DEC talk to new faculty members
regarding the process. Also, please assist the DEC with getting materials to the
Arts & Sciences on time. If the DEC members have questions, Susan would be
happy to talk with them.
GRADE APPEALS:
Susan discussed the grade
appeal process, which is located in the student handbook. The grade appeal
policy and form are also located on the Registrar’s website but presently lists
incorrect information. Robert Wolff will contact the Registrar’s Office
regarding the appropriate changes to be made.
The student first needs to
submit the appeal to the instructor. The instructor will need to include a course
syllabus indicating how the grades were calculated. The instructor must
provide a statement and send a copy to the student; then the chair must attach a
statement and send a copy to the student and instructor; then the dean will
provide a statement and send a copy to the student, instructor, and chair. Six
copies of the student statement must be submitted to the Arts & Sciences,
Dean’s Office.
UPDATING ADVISOR LISTS:
Please read entire memo that
was sent from the Registrar’s Office and forwarded to you by Rick Roth on
September 21st. It is important to input the advisors name on the multiple
advisors screen (SGAADVR). If this information is not updated, then the letter
sent to students will refer the student to see the department chair.
Next Meeting: Tuesday,
October 19th at 3:30
p.m., Marcus White Living Room