Arts & Sciences Computer
Committee
Minutes
October 6, 2000
Willard 005
Present: Don Adams (Philosophy), Paul Altieri (Economics),
Lynn Bonesio-Peterson (Registrar's), Tom Burkholder (Chemistry), Joan
Calvert (Computer Science), Glynis Claffy (Communication), Jim Conway (Psychology),
Bruce Day (Sociology), Tom Eisenlohr (Enrollment Center), Scott Erardi (Media
Center), Scott Evon (Information Services), Robert Glarner (Music), Bob Hayes (Information Services),
Carol Jones (Arts and Sciences), Paul Karpuk (Modern Languages), Dan Larose ( Math),
Peter LeMaire (Physics), Brian O'Connell (Philosophy), Clayton
Penniman (Biology), Rae Schipke (English),
Bill Sherman (ISS), Glenn Sunshine (History), Roy Temple (Media Center),
Ron Todd (Art), Marc Triebwasser (Political Science), Bob Yanckello
(Institutional Research)..
The meeting was called to order by Tom Burkholder at 2:05 p.m.
- Motion to approve the minutes of September 8, 2000
(Penniman/Sunshine). Approved.
- Announcements. Paul Altieri: The Senate has established an ad
hoc committee to consider a standing committee on
Information Technology. At its next meeting the Senate will also
consider distributing the agenda and minutes
electronically. Tom Burkholder noted that the Curriculum Committee
will also be moving to electronic document format. The Graduate
Studies Committee will be the next to change its distribution
system.
Scott Evon said that by Monday all faculty will have a personal
drive M share. Faculty who use a Mac need to have their share Mac
enabled. Call the helpdesk. Also, he is working on a new listserver
which does not have the same membership limit of 200 that our
current software has. He is trying to get the bugs out of the
program. He will send out a memo once the new server is up and
running.
- Bob Yanckello provided information about the Banner system. The
different parts of the system are financial, alumni, student
(including registration and admissions), financial aid and payroll.
Lynn Bonesio-Peterson heads up the student portion and Bob Hayes is
in charge of training. Tom Eisenlohr oversees catalog and
scheduling. The discussion centered around the student portion
of the program.
Some of the issues are moving the legacy data forward into the new
system and web format so that functions can be accessed over the web
by everyone,
including Mac users and students.
Carol Jones: What kind of student information will be available to
faculty? Answer: as much as currently available, and more.
Dave Blitz: Will the departments be able to get lists of majors and
minors? Answer: yes. Advisors will also be able to access the student
program sheets. Faculty will be able to view the program for each
major and minor and which courses the students have already
taken.
Bob Yanckello: We cannot guarantee web access at first. We want to be certain
that the baseline client (for the PC) works first. We may call on some faculty to
test the system before it goes out to all faculty. The target date for
implementation of the student module of the Banner program (for the
PC) is the Fall 2001 semester. Mac support will
be there eventually, once the web client is operational -- up to six
months later. If necessary, we will provide PCs to departments and
faculty who use Macs.
Tom Burkholder: The focus should be on faculty needs.
Marc Triebwasser: Is there a way to get students to register sooner
so that low enrollment classes don't get cancelled? Answer: Banner can do
priority registration, but this is a process question, not a Banner
question.
Bruce Day: Will the students be able to register online without
faculty approval? Answer: Pin numbers will be issued to faculty.
Students will need this number to register. This gives faculty more
control than the current system.
Paul Karpuk: Tracking registration would be difficult for continuing
ed students and students in sequence courses.
The last grading period for CSUSIS will be the summer of 2001.
Banner will be the production registration program beginning the
fall of 2001. We will still be able to view past information on
CSUSIS. There will be just-in-time training beginning in August
2001. This could be a problem because so many faculty will not be
around. If training is conducted in the spring, people will need a
refresher course by September.
Marc Triebwasser: Will open-close still be available? No. There is
no equivalent facility, but course enrollments will be available in
Banner.
Lynn Bonesio-Peterson: There will be just as much data available as
before for faculty, with additional access including class lists.
Decisions on access to the data are made by the VP of Academic
Affairs, not the Banner staff. Faculty will enter
grades directly into Banner, not on paper forms, once the web client is activated.
Brian O'Connell: Can we designate representatives to have input into
this process?
Dave Blitz: The new Senate committee on Information Technology may
be the appropriate venue, rather than the Arts & Sciences
committee.
Bill Sherman: These are academic affairs issues, not technology, and
may not belong before the Senate committee. After some discussion
the following was proposed.
Motion: That the Arts and Sciences Computer Committee recommend that
Dean Higgins appoint an advisory/implementation group on policy
issues related to Banner implementation. (Calvert/Triebwasser)
Passed.
Bob Hayes is the full-time support person for Banner. The helpdesk
will pass questions along to Bob. Information Services is looking
for another person to support Banner and Banner web.
Another feature of Banner is that it will offer a continually
updated university catalog. There will still be a printed catalog
for archival purposes, but any curriculum or other changes will be
posted to Banner as they occur.
Dan Larose: Can Banner serve as a
substitute for e-college for online courses? Answer: It is possible to use
Banner and Campus Pipeline for online courses. CSU is currently
looking at the options. Faculty such as Dan who are unhappy with
e-college should send reasons for their dissatisfaction to Bob
Yanckello.
- New Business: Roy Temple distributed a list of workshops that he
is proposing for this semester. There are eight different events on
the list from November 1 thorough November 30. The topics include PowerPoint,
graphic file formats, database searching, network management, Excel
as a grade book, web page creation, database creation, Excel
applications. Information will be distributed shortly.
Tom Burkholder asked that item #4, web protection, be tabled until
the next meeting.
- The next meeting will be on Friday, November 3, 2000, at 2:00 p.m.
Location to be announced.
- The meeting was adjourned at 3:30 p.m.
|