Revised Arts &Sciences Travel Policy (Revised 8/2008)

The School of Arts & Sciences actively supports faculty conference travel.  The paragraphs that follow provide detailed information on the school's travel policies and funding programs.  This is for conference travel.  For research travel funding please refer to the Dean's Research Initiative web page.

School of Arts & Sciences Travel Policy

The amounts in the table below represent the maximum level of AAUP travel funding for the academic year, no matter how many conferences you attend. This is the combined total from both your department travel account and support from the dean's office. For budgeting purposes, the funding year extends from July 1, 2008 through June 30, 2009. This level of funding will remain in force as long as funds are available. You should submit your travel authorization as soon as you know you will be going to a conference in order to secure travel funds.  

Please note the following when submitting your travel authorizations.

• All travel authorizations must be submitted to the dean's office at least 30 days prior to your date of departure.  Making travel arrangements at the last possible moment also increases travel costs considerably.
• All travel authorizations must be accompanied by a completed Arts & Sciences Travel Addendum form.  The form can be found on the Arts & Sciences forms page (http://www.artsci.ccsu.edu/forms).
• All travel authorizations must include a verification of your role at the conference.
  • Conference attendance only:  Include a copy of a printed announcement or a web page on the conference.
  • Presenting a paper/poster and or serving as a discussant/session chair:  Include documentation (letter, email, program page, or web page printout) that verifies your role in the conference.
  • If you are presenting a paper and the written verification does not include the title of your paper, please enter the title on the Arts & Sciences Travel Addendum.
• This funding is for conference travel only.  For research travel support or for additional conference travel to present research findings please refer to the guidelines for the Dean’s Research Initiative (http://www.artsci.ccsu.edu/research/research.htm).
• Maximum educational leave during the fall and spring academic semesters is a total of 5 class days.
• Maximum educational leave for those who are teaching during summer session is a total of 2 class days.
• No educational leave is allowed during the winter session for those people who are teaching winter session courses.

School of Arts & Sciences Supplemental Travel Funding Policy

The Dean's Office of the School of Arts & Sciences and many A&S departments use operating funds (so called OE money) to supplement AAUP contractual travel funds.  We have been asked by the State of Connecticut to reduce such spending and to pay close attention to how operating funds are used to support faculty travel.  To comply with this request, the School of Arts & Sciences has developed the policies that follow.  Please note that these policies only apply to the use of operating (OE) funds for travel funding.  They do NOT apply to AAUP travel funds.

• The use of operating funds for faculty travel within the School of Arts & Sciences will adhere to the same maximum funding levels and travel authorization requirements detailed above.

• Operating funds are limited.  The School of Arts & Sciences Dean's Office sets aside a limited amount of operating funds for travel.  When the designated funds have been fully allocated the supplemental travel funding program will close for the remainder of the fiscal year.

• The use of operating funds for faculty travel will be approved ONLY for paper/poster presentations at conferences.  It will not be approved for attendance at conferences when no paper/poster is delivered.  It will not be approved for professional development and/or workshop attendance at conferences when no paper/poster is delivered.  It will not be approved for chairing sessions or acting as discussants at conferences when no paper/poster is delivered.

• Conference attendance when the only activity is a presentation as an invited/guest speaker may be funded at the discretion of the Dean or her designee.  The faculty member and his/her department chair may be contacted for more information if this is the case.

• The academic merit of conferences may be taken into account in decisions concerning the use of operating funds for faculty travel.  This is especially true of conferences with no links to academic journals and/or with no links to professional organizations.  Of special concern are those instances where the location and/or venue is the only noteworthy thing about the conference.  The use of operating funds for faculty attendance at such conferences will be at the discretion of the Dean or her designee.  The faculty member and his/her department chair may be contacted for more information if this is the case.

We hope that the funding guidelines will make it easier for you to plan your trip. If you have any comments, questions or suggestions, please give me a call.

Thanks,

Brian

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